Accounts Assistant

Job Title: Accounts Assistant        

Reports To: Management Accountant

Position is responsible for: Preparation of accounts receivable and accounts payable transactions and processing of customer payments

Job Purpose: Working in the accounts payable and accounts receivable finance team, the Accounts Assistant will be comfortable working autonomously under pressure and will enjoy a challenge. You will work as part of the LVS accounts team alongside the other Accounts Assistants.

The role may involve travel to the company’s bank.

Principal Accountabilities:

• Preparation of accounts receivable and accounts payable transactions processing of customer payments and supplier set up – this includes:
• Petty cash reconciliation, processing daily till reconciliations for all divisions and ensure payments are appropriately allocated. Bank customer monies received and pay into company bank account.
• Daily bank statement reconciliations - Ensure all bank statement transactions are appropriately allocated and accurately matched.
• Weekly bank statement to accounting system reconciliations and monthly practice management to accounting system reconciliations.
• Processing purchase invoices, staff expenses, OOH invoices and keep CPD trackers up to date
• Invoice and purchase order processing in relevant system.
• Raise and maintain purchase orders in line with authorised signatory, using the relevant accounting systems.
• Maintaining and updating the accounts payable and accounts receivable ledger.
• Reconcile supplier’s statements.
• Preparation of supplier payment runs (mid-month and month end), ensuring timely payment of liabilities.
• Preparing weekly employee expenses.
• Raise ad hoc invoices where required.
• Verify and record financial transactions.
• Resolve account discrepancies.
• Ensuring timely payment of liabilities.
• Any other regular and ad hoc tasks as required by the business.
• Responsible for keeping themselves and others safe, reporting accidents, near misses and hazards and adhering to health and safety requirements and policies as required by the business/their line manager.
• Proactively identify and act upon opportunities for business improvement.  Openly identify and discuss problems in order to implement and sustain improvements that increase the value we deliver to our clients, employees, and students.